Property Management Specialist
On-site (IT Park Cebu)
About the Role
We are looking for a Property Management Specialist to support leasing, compliance, and back-office operations. You will maintain accurate records, update property data, and ensure workflows are completed correctly across PropertyMe and related systems. This is a strictly back-office role with no tenant or owner communication.
Ideal Candidate (Must-Have Requirements)
- Experience in property management admin or willingness to learn structured property management workflows
- Exposure using PropertyMe or similar systems
- Preferably with exposure to leasing admin, compliance, or trust accounting
- Competent in Microsoft 365
- Strong attention to detail and data accuracy
- Comfortable working with task-based systems and processes
- Strong organisational skills and the ability to manage multiple tasks
- Ability to follow instructions and work independently
- Strong written English communication skills
- Amenable working onsite
Tasks and Responsibilities
- Generate draft lease agreements for approved applicants
- Prepare bond lodgments and create tenant profiles
- Send welcome emails to new tenants
- Maintain and update property, tenant, and owner records in PropertyMe and SharePoint
- Update lease details, rent amounts, and bond information
- Draft lease renewals and management authorities
- Manage DocuSign workflows, including follow-ups and filing signed documents
- Send strata notices and breach notices as instructed
- Send inspection notices and tenant reminders
- Enter and allocate supplier invoices and match to jobs
- Track compliance records (smoke alarms, RCDs, insurance, pool safety)
- Upload certificates and monitor expiry dates
- Run monthly reports for renewals, expiries, and vacancies
- Support new business by entering leads and preparing proposals in Vault RE
- Ensure all records and workflows remain accurate and up to date
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