Executive Assistant to C-Suite
On-site (IT Park Cebu)
About the Role
We are looking for a highly professional and proactive Executive Assistant to support C Suite executives across executive coordination, confidential administration, project support, and stakeholder management. This role requires someone highly organised, resilient, and capable of handling fast-paced executive-level responsibilities with discretion and professionalism.
Ideal Candidate (Must Have Requirements)
- 2 years of work experience supporting CEOs, COOs, CCOs, or other C-Suite executives, OR with at least 2 years of leadership experience in the BPO industry.
- Strong executive administration and calendar management experience
- Experience handling confidential documents and sensitive communications
- With project management experience.
- Strong proficiency in Microsoft Office, especially Excel and PowerPoint
- At least has some basic Canva usage experience.
- Strong organisational, multitasking, and coordination skills
- Excellent written and verbal communication skills
- Strong problem-solving and stakeholder management skills
- Highly resilient, proactive, and detail-oriented
- Ability to work independently and manage competing priorities
- Able to work on-site in our Cebu Site (IT Park, Cebu City)
Tasks and Responsibilities
- Manage executive calendars, meetings, travel, and schedules
- Handle confidential documents and bank-related tasks with discretion
- Support executive and top management projects
- Prepare presentations, reports, and business documents
- Maintain organised executive records and files
- Support CRM related tasks using HubSpot
- Create presentations and materials using Canva
- Coordinate with internal and external stakeholders
- Monitor timelines, deliverables, and follow through on action items
- Provide administrative and operational support to executives
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