Executive Assistant to C-Suite

About the Role

We are looking for a highly professional and proactive Executive Assistant to support C Suite executives across executive coordination, confidential administration, project support, and stakeholder management. This role requires someone highly organised, resilient, and capable of handling fast-paced executive-level responsibilities with discretion and professionalism.

Ideal Candidate (Must Have Requirements)

• 2 years of work experience supporting CEOs, COOs, CCOs, or other C-Suite executives
• At least 1 year of leadership experience
• Strong executive administration and calendar management experience
• Experience handling confidential documents and sensitive communications
• With project management experience.
• Preferably with BPO industry exposure
• Strong proficiency in Microsoft Office, especially Excel and PowerPoint
• At least has some basic Canva usage experience.
• Strong organisational, multitasking, and coordination skills
• Excellent written and verbal communication skills
• Strong problem-solving and stakeholder management skills
• Highly resilient, proactive, and detail-oriented
• Ability to work independently and manage competing priorities
• Able to work on-site in our Cebu Site (IT Park, Cebu City)

Tasks and Responsibilities

• Manage executive calendars, meetings, travel, and schedules
• Handle confidential documents and bank related tasks with discretion
• Support executive and top management projects
• Prepare presentations, reports, and business documents
• Maintain organised executive records and files
• Support CRM related tasks using HubSpot
• Create presentations and materials using Canva
• Coordinate with internal and external stakeholders
• Monitor timelines, deliverables, and follow through on action items
• Provide administrative and operational support to executives